Creating a Memorable Community Event for Chai & Vibes

Client Overview: Chai & Vibes, a vibrant community-focused organization, approached AfterWork to host their exclusive San Francisco community event. The goal was to provide attendees with a unique, alternative night outing where they could relax, connect with others, and have a good time in a non-club or bar environment. Chai & Vibes envisioned a diverse range of activities, a welcoming atmosphere, and an opportunity to foster lifelong connections.

Event Details:

• Event Type: Ticketed Exclusive Community Event
• Event Location: San Francisco
• Attendees: 90
• Services Provided: Venue, Catering, Drinks, Vendor Coordination, Day-of Coordination
• Saved the Chai & Vibes team a HUGE headache, decreased time planning by 46%, and saved over $1,000.
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Challenges:

1. Unique Event Vision: They wanted to create an alternative night outing that provided a space for genuine connections and fun without the typical nightclub or bar atmosphere.
2. Multitude of Activities: The event required a carefully curated selection of activities, including interactive stations, a night market, and a diverse range of food and drink options.
3. Budgetary Constraints: Chai & Vibes had a tight budget and struggled to find suitable venues and vendors that met their requirements within their financial limitations.
4. Event Coordination Stress: The team at Chai & Vibes faced significant stress and overwhelming coordination responsibilities while trying to put together a complex event.

AfterWork's Solutions:

1. Venue Selection: We utilized our extensive database to identify a flexible and cost-effective venue that met Chai & Vibes' budget constraints. The selected venue doubled as a plant shop, providing a unique and vibrant atmosphere. The mezzanine on the 2nd floor added excitement and ample space for attendees to move around throughout the night.
2. Catering and Drinks: We coordinated catering services to provide a variety of options, including masala chai and kashmiri chai for the beverage selection. Additionally, arranged for delicious desserts such as nutella bread pudding by a local baker and Mediterranean snacks to satisfy attendees' appetites.
3. Vendor Coordination: We coordinated with various vendors, including the POC night market featuring vendors with unique products like AI-generated hoodies and scented candles. Our expertise in vendor management ensured an engaging experience for attendees.
4. Activities and Stations: We curated an array of activities, such as a typewriter station for personalized haikus, a photo booth station for memorable snapshots, and an arts and crafts station with interactive elements like a giant canvas and a white denim jacket for collective creation and mingling.
5. Day-of Coordination: Our event coordinator managed all aspects of the event, ensuring seamless execution and relieving Chai & Vibes' team of the stress associated with coordination.

"AfterWork transformed our community event into an unforgettable experience. Their expertise in event planning, vendor coordination, and day-of execution relieved us of the stress associated with complex event coordination. The venue, activities, and diverse food options brought our vision to life, fostering genuine connections among attendees. AfterWork's support enabled us to focus on our community and deliver an event that exceeded expectations." - Haroon Dean, Co-founder of Chai & Vibes

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Results, Results, Results!

1. Attendees raved about the event & appreciated the unique and engaging activities provided. The venue's ambiance, combined with the curated stations and night market, facilitated genuine connections and a vibrant atmosphere.
2. Budget Optimization: Our partnerships & expertise in vendor coordination enabled Chai & Vibes to stay within their tight budget while delivering an immersive experience for attendees!
3. Seamless Coordination: Our dedicated event coordinators handled all coordination aspects, allowing the Chai & Vibes team to focus on connecting with their community and enjoying the event themselves.
4. Time and Effort Savings: Our support significantly reduced Chai & Vibes' event planning workload, providing them with peace of mind and ensuring a smooth and successful event. The platform's comprehensive solutions and expertise streamlined the planning process.

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